Today ProfConferences, LLC has 15 years’ experience in providing high-quality and professional event management services. Their excellent background and extensive expertise enable the specialists of our company to organize, hold and coordinate business events of any scale and type for you.

Managing varied range of events ProfConferences provides the following services:

Pre-event preparations:
  • Concept development;
  • Budget development;
  • Agenda/program development;
  • Event branding:
    • designing and printing advertising and handout materials;
    • designing media kits;
    • creating gif and flash banners;
  • Venue selection:
    • equipment;
    • designing and decorating;
    • installing exhibit booths;
    • floristic decorating;
  • Speaker selection, invitation and support, speaker contract management;
  • Assistance in obtaining financial sponsors:
    • developing sponsorship packages;
    • designing and printing sponsorship packages;
  • Advertising campaign media plan development:
    • searching for media sponsors;
    • newsbreaks, articles;
    • development and distribution of press materials;
    • publication monitoring;
    • media accreditation;
  • Website development, administration and maintenance;
  • Development and introduction of interactive apps for smartphones and tablets;
  • Event sales/delegate search with the use of own DB and leased:
    • phone sales;
    • e-mailing;
    • mailing;
    • advertising materials;
    • space reservation for outdoor advertising;
  • Travel and lodging support to attendees entering/leaving the country:
    • hotel reservation;
    • assistance in obtaining visas/invitations;
    • arrangement of transfers;
    • arrangement of excursions;
  • Delegate management:
    • pre-event registration;
    • delivery of official invitations;
    • hot line setup;
    • management of supporting documents (invoices, contracts, giving-receiving acts);
    • payments, settlement of accounts;
    • invitations/reminding messages for registered attendees;
      On-site management         
  • On-site registration;
  • Development and distribution of event materials;
  • Branded pens, notepads for attendees;
  • Catering and banqueting ;
  • Coordination and staffing;
  • Simultaneous interpretation service;
  • Working with the press, organizing press-conferences;
  • Photo shooting;
  • Video recording;
  • Live web-casting;
  • SMS-voting, SMS-notification arrangement;
  • Information and reference terminals.
Post-event support:
  • Press-release issuing and distribution;
  • Analysis of evaluation questionnaires;
  • Event film/video spot editing;
  • Duplication of DVDs with event record;
  • E-catalogue creating;
  • Currier service/correspondence delivery.